Cookie Policy – HVFC

Last updated: February 2026

1. What are cookies?

Cookies are small text files that are placed on your device when you visit a website. Cookies help websites function properly, improve user experience, and provide insights into how visitors use the site.

Cookies may be set by HVFC (“first-party cookies”) or by third parties whose services we use on our website (“third-party cookies”).

2. Which cookies do we use?

HVFC uses different types of cookies on its websites:

a) Functional cookies (strictly necessary)

These cookies are required for the website to function properly. They enable basic features such as page navigation, form submissions, security, and cookie consent preferences. These cookies cannot be disabled via the cookie banner.

b) Analytical cookies

These cookies help us understand how visitors use our website (e.g. which pages are visited most, how long visitors stay on pages, and how users navigate through the site). This helps us improve our website and services.

Where required by law, analytical cookies are only placed after you give consent via our cookie banner.

c) Third-party cookies

Some pages may include embedded content or tools from third parties that can place cookies, such as:

• Google (e.g. embedded forms, fonts or analytics)

• Eventbrite (event registrations)

• Calendly (meeting scheduling)

• Zoom (event registrations and meeting links)

• Microsoft services (forms, embeds or authentication tools)

These third parties may place cookies on your device when you interact with embedded content. HVFC does not control these cookies. We recommend reviewing the privacy and cookie policies of these third parties for more information.

3. Consent and cookie banner

When you visit our website for the first time, you will see a cookie banner that allows you to:

• accept cookies

• reject non-essential cookies

• adjust your cookie preferences

You can change or withdraw your consent at any time via the cookie settings on our website.

4. How long do cookies remain active?

Cookies may be:

• Session cookies – deleted when you close your browser

• Persistent cookies – stored on your device for a defined period

The retention period depends on the type of cookie and the third party placing it. Details are available via our cookie settings panel.

5. How to manage or delete cookies

You can manage or delete cookies at any time:

• via our cookie settings on the website

• via your browser settings

Please note that disabling functional cookies may impact how the website works.

6. Changes to this Cookie Policy

We may update this Cookie Policy from time to time. The most recent version will always be available on our website.

7. Contact

If you have any questions about our use of cookies, you can contact us at:

📧 han@hvfc-international.com
📍 HVFC | Eursinge 8, 7935 AB Eursinge (De Wolden), The Netherlands

Legal basis for processing

We process personal data on one or more of the following legal bases:

• Performance of a contract – where processing is necessary to provide our services or to take steps at your request before entering into a contract.

• Legitimate interests – where processing is necessary for managing professional relationships, maintaining our network (including clients and former clients), improving our services, and communicating about relevant activities, provided this does not override your rights and interests.

• Legal obligation – where processing is required to comply with applicable laws (e.g. accounting or tax obligations).

• Consent – where required by law, for example for newsletter subscriptions and certain cookies.

We always balance our legitimate interests against your rights and freedoms and will not use your personal data where your interests override ours, unless required or permitted by law.

Marketing

We may send you information about our services, trainings, events and resources if:

• you have subscribed via our website or forms;

• you are or have been a client or participant in our services or activities; or

• you have expressed interest in our work.

You can unsubscribe at any time via the link in our emails or by contacting us.
Unsubscribing from marketing messages does not affect essential service-related communications.

Cookies

We use cookies and similar technologies on our website. Non-essential cookies are only placed after you give consent via our cookie banner. You can manage or withdraw your cookie preferences at any time via the cookie settings on our website or through your browser settings.

More information about the cookies we use and how you can manage them can be found in our Cookie Policy.

Change of purpose

We will only use your personal data for the purposes for which it was collected, unless we reasonably determine that a new purpose is compatible with the original purpose and permitted by law. Where required, we will inform you and explain the legal basis for any new use of your personal data.

Disclosures of your personal data

We may share your personal data with trusted third parties that support our operations, including providers of CRM, email marketing, cloud storage, event registration, video conferencing, AI meeting notes, and accounting services. These parties process personal data on our behalf and are contractually required to protect your data and use it only according to our instructions and applicable law.

In the event of a business restructuring (e.g. merger or transfer of activities), personal data may be transferred in accordance with this privacy policy.

Data retention

We retain personal data for as long as necessary for professional relationship management, service delivery, legal and administrative purposes. This includes retaining data of former clients and participants for alumni communication and long-term relationship management. Older records may be archived.

You may request deletion of your personal data at any time, subject to legal retention obligations.

Your legal rights

You have the right to:

• access your personal data

• correct inaccurate data

• request deletion

• object to certain processing

• request restriction of processing

• request data portability

• withdraw consent where applicable

We aim to respond to all requests within one month. We may request additional information to verify your identity.